Put a control layer on top of your ERP — not just another chatbot.
Convergenix builds AI agents that read live ERPNext data, surface what needs action, and prepare the work — without bypassing your approval controls. Three flagship agents give your CEO, finance, and HR teams daily operating intelligence.
Control where it matters most: the office, the books, the people.
DAILY OPERATING INTELLIGENCE
ERP finance & accounting control
Managed HR operations layer
The whole business on one screen, every morning.
A one-page morning report: cash position, sales vs target, overdue debtors, payables due, stock alerts, production status, and the top exceptions needing your attention.
Watches Accounts, Selling, Buying, Stock, and Manufacturing for anomalies and breaches — so problems surface before they cost money.
Live cash position, overdue debtor ageing, and credit breaches, so cash discipline is enforced daily instead of discovered at month-end.
Flags documents stuck in draft or pending approval — orders, invoices, POs — that are holding up cash or fulfilment.
Sales orders confirmed, delivery status, and performance against target, by branch, salesperson, or product line.
Ask "why did margin drop this month?" or "which customers owe over 30 days?" and get an evidence-backed answer, not a spreadsheet to dig through.
An accounting control assistant — not an AI that posts on its own.
FinanceOps AI connects to ERPNext, answers finance questions, reviews transactions, prepares reports, and flags exceptions. It can read freely and draft anything — but postings, payments, and cancellations always require human approval.
Customer balances, debtor ageing, credit exposure, supplier invoices due, payment schedules, and supplier ageing — on demand or scheduled.
Cash position, bank reconciliation, and unmatched transaction reports, with suggested invoice allocations for unapplied receipts.
Trial Balance checks, unusual balances, duplicate entries, suspense accounts, plus month-end close checklists, accruals, and prepayments.
P&L, Balance Sheet, and Cash Flow with plain-English explanation of what moved and why — exported as Excel or PDF management packs.
VAT, WHT, PAYE, pension, and statutory deduction checks, with missing-certificate and remittance monitoring.
Drafts journal entries with explanation (approval required to post) and generates audit evidence packs, samples, and exception reports.
Fewer HR follow-ups. Cleaner payroll inputs. Audit-ready records.
Leave balances, attendance exceptions, approval reminders, and unpaid-leave alerts — for employees and managers alike.
An exception list before payroll runs: missing attendance, salary changes, deductions, loans, overtime issues, and exits.
Answers grounded in your approved handbook, citing the relevant policy position and escalating where discretion is required.
Flags missing documents, expired IDs and contracts, and incomplete bank, tax, or pension details.
Per-employee checklists, induction steps, probation reminders, clearance, final payroll items, and asset return.
Drafts queries, warnings, and decision memos, and produces headcount, attrition, leave-liability, and absenteeism reports.
Built read-first, approval-first, and fully logged.
Agents query live ERP data and explain it. Nothing is posted, paid, or cancelled automatically.
Postings, payments, payroll changes, and master edits are blocked until an authorised person approves them.
You get what needs a decision — overdue debtors, payroll gaps, stuck approvals — not raw data dumps.
Who asked what, the data used, the response, and any action taken — all logged for control and audit.
Access is mapped per user, company, and site. Serious finance and HR clients run on dedicated environments.
Statutory, payroll-liability, prior-year, or possible-fraud situations are escalated to a human lead with an evidence trail.
Six Ways We Automate
Your Business.
Each service is a live build — not a roadmap, not a pilot, not a strategy deck. We ship automation that runs in production, on your infrastructure.
Connect ERPNext to every tool your business runs on. Trigger actions across platforms automatically — no human in the middle, no manual copy-paste, no delays.
Stop building reports manually in Excel every Monday morning. We build live dashboards that pull directly from ERPNext and surface what matters — automatically.
Intelligent bots that monitor your ERPNext data and act on conditions — reordering stock, escalating overdue invoices, or flagging anomalies before they become problems.
For leadership teams who want to understand where AI can deliver the highest ROI in their specific operation — before investing in any build. A structured, practical engagement, not theory.
Train your managers and team leads to use AI tools in their day-to-day work — prompting, workflow design, and data interpretation. Practical, not academic.
Connect ERPNext to your payment gateways, logistics providers, e-commerce platforms, and government portals — including FIRS e-invoicing. One system. Everything connected.
How We Build
Your Automation.
From first call to live automation in four structured steps. No endless discovery. No project that drags on for months. We move fast and ship working systems.
A free 30-minute session to understand your current operations, your ERPNext setup, and where automation would have the highest business impact. We prioritise together.
We document the specific workflows to automate — triggers, conditions, actions, and exceptions. You approve the design before we write a single line of code.
We build the automation on your infrastructure using n8n or Make.com, connecting ERPNext to the target tools. Full testing with your team before go-live.
Go live. We monitor, maintain, and expand your automation on a monthly retainer — adding new workflows as your business grows and new opportunities emerge.
AI Automation
for Your Industry.
Real automation flows we’ve built or scoped for Nigerian businesses — not hypothetical examples.
Production Reorder Automation
Result: Zero stockouts. Zero manual monitoring. Production never stops because someone forgot to reorder.
Order-to-Delivery Automation
Result: Faster fulfilment, better customer experience, and no manual steps between order and delivery.
Invoice & Collections Automation
Result: Faster collections, better cash flow, consistent follow-up without anyone having to chase manually.
End-of-Day Reporting Automation
Result: Owner knows every night exactly how the business performed — without waiting for morning reports or relying on staff to compile data.
Tools We Build With.
Enterprise-grade automation tools, configured and maintained by Convergenix — no new subscriptions you have to manage yourself.
AI Services Investment
One focused automation build — your highest-priority workflow, delivered and live. Best for businesses who want to see AI working before committing to a larger engagement.
A full AI retainer — multiple automation workflows, live dashboards, and ongoing expansion as your business grows. This is where the compound value of AI is realised.
A comprehensive AI engagement — advisory, build, training, and ongoing programme management across your entire business. For organisations serious about AI as a competitive strategy.
Your Questions on AI Services
Still unsure? Book a free 30-minute call — we’ll answer every question specific to your business.
Entry-level automation projects start from ₦500,000. Ongoing AI retainers covering multiple workflows and dashboard maintenance are available from ₦150,000 per month. Enterprise-scale engagements are priced on scope. Book a free discovery call and we’ll give you a scoped proposal with exact numbers.
Ready to Make Your
Business Smarter?
Book a free 30-minute AI advisory call. We’ll look at your current operations, identify your highest-value automation opportunities, and give you a clear picture of what it costs and what it delivers.
